Friends of St John’s Kirk of Perth
Last updated: 9th April 2025

The Friends of St John’s Kirk of Perth (“we”, “our”, or “us”) is committed to protecting your personal information and being transparent about how we collect and use your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains what personal data we collect, how we use it, and your rights.

1. Who We Are

We are a registered charity dedicated to supporting and preserving St John’s Kirk of Perth. Our activities include fundraising, events, and community engagement to promote the heritage and ongoing use of the Kirk.

Contact Information:
Friends of St John’s Kirk of Perth
St John’s Place, Perth. PH1 5SZ
Email: info@friendsofstjohnskirkperth.org.uk

2. What Information We Collect

We may collect and process the following personal data:

  • Contact details: name, address, telephone number, email address.
  • Membership details: your status as a member, renewal dates, donation history.
  • Communication preferences.
  • Event participation: RSVPs, attendance, dietary/accessibility requirements (if applicable).
  • Gift Aid declarations, where applicable.
  • Photographs or video taken at events, with appropriate notices and consent where required.

3. How We Use Your Information

We use your data to:

  • Administer your membership and renewals.
  • Communicate with you about news, events, and fundraising activities.
  • Process donations and claim Gift Aid.
  • Maintain accurate records of our supporters and friends.
  • Comply with legal obligations.

We only use your information where we have a lawful basis to do so, such as your consent, our legitimate interests, or a legal requirement.

4. Sharing Your Information

We do not sell or share your personal data with third parties for marketing purposes.

We may share your data with trusted third-party service providers who support our operations (e.g., IT or mailing services), under appropriate data protection agreements.

5. How We Store Your Data

We take steps to ensure your data is stored securely, whether in paper or digital format. Access is limited to those who need it to fulfil their role.

We retain personal data only as long as necessary for the purposes stated in this policy and in line with legal obligations (e.g., tax or Gift Aid records are retained for 6 years).

6. Your Rights

Under UK data protection law, you have rights including:

  • The right to access your personal data.
  • The right to rectify inaccurate or incomplete data.
  • The right to request erasure of your data (in certain circumstances).
  • The right to object to or restrict processing.
  • The right to withdraw consent (where applicable).

To exercise any of these rights, please contact us using the details above.

7. Cookies and Website Use

If we operate a website, it may collect limited information via cookies to improve user experience. You can manage cookie preferences through your browser settings.

8. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in law or our practices. The latest version will always be available upon request or on our website.

9. Contact and Complaints

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us.

If you are not satisfied with our response, you may lodge a complaint with the UK’s Information Commissioner’s Office (ICO):
www.ico.org.uk